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Scan On Demand

There’s a likelihood that even though you may have to keep records for several years, they may rarely be accessed, if even at all. Still, you have an obligation to retain your documents and files to support both your business operations and legal and regulatory requirements.  While an increasing number of organizations are moving towards a more “paperless” office, scanning the entirety of your records inventory may not be the most cost effective option for your business.

Offsite Security with instantaneous access
In the event of an audit, subpoena or even a client request; when you need a record, you need it immediately.  Archive Corporation allows you to store your business records offsite while granting instantaneous secure password protected access to your files.  Our Scan on Demand service combines the security of offsite record storage with the accessibility of document scanning.  In short, you reduce the costs associated with digitally converting all of your records by scanning files only when you need them. It allows you peace of mind knowing that your information assets are secure while also being available at the drop of a dime.

The benefits of electronic delivery
We’ll transfer your business records to our secure NARA approved Records Center where they are barcoded and tracked within our inventory control database.  When you request a document, we retrieve the hardcopy paper record from its assigned location and scan it to an electronic file format of your choice.  The electronic document is then uploaded to our secure file management site or emailed to the authorized requestor in an encrypted and password protected format.  Scan on Demand offers the benefits of:
  • Reduced digitization costs
  • Compliance with 2014 HIPAA regulations
  • Fast retrieval turnaround
  • Anytime, anywhere access
Documents from any location
With Scan on Demand you achieve the convenience of having a file electronically delivered directly to your workstation or laptop.  Once scanned, electronic documents can then serve as permanent records or easily be merged into an existing document management database to facilitate streamlined business processes.  Even if you’re outside of the Greater Tampa region, Scan on Demand allows for the easy retrieval and delivery of your files – all you need is Internet and email access!

 

To find out more about our Scan on Demand solution and for a cost free, no obligation consultation, please contact us by phone or fill out the form on the page.

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