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Active File Management

Active RecordsFinding the time and office space necessary for properly managing your active business files can be challenging.  One misplaced file can result in a frustrated customer, not to mention possible legal consequences for regulatory non-compliance.  Meanwhile, overhead expenses associated with purchasing additional office space for document storage can be cost prohibitive.  And even an investment in extra file cabinets is no assurance that your records are indexed and organized in a way that allows you to get your hands on your data exactly when you need it.

Managing your files so you can do your thing

Archive Corporation’s active file management offers the ultimate solution for storing and managing your most widely utilized business records. You don’t have to sacrifice file accessibility for improved security and better organization.  Our file management system takes the onus off your administrative staff and allows you to focus on what you do best. Businesses throughout The Greater Tampa Bay Area and surrounding counties are quick to realize the following benefits of our active file management services:

  • Recaptured billable office space
  • Better auditing capabilities
  • Strengthened collaboration
  • Enhanced accessibility
  • Improved file security

Superior protection for your records inventory

Our records center affords the highest protection for your critical business files.  In fact, as a NARA approved facility it meets the strictest document storage requirements set forth by the federal government.  We ensure the protection of our client’s offsite assets by offering the following features:

  • State of the art fire detection/suppression equipment
  • Security surveillance systems
  • Professionally trained staff
  • Access control systems and procedures
  • Barcode tracking inventory database

An offsite extension of your file room

Even though your records are protected offsite, you still have the same accessibility as you would in-house.  Our records management database enables you to manage and retrieve your active files through a secure web interface 24/7, 365 days a year.  No matter how time sensitive your request is, one of our professionals will either hand deliver your hardcopy file directly to your office or send a secure electronic copy direct to your desktop. No matter which method you choose, we always maintain a strict chain of custody throughout the request, retrieval and delivery processes.

Archive Corporation’s active file management service offers your business a secure, cost effective and compliant solution for your most critical day to day records.  To find out more information please contact us by phone or fill in the form on the page.

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