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File Indexing & Inventory

Web PortalIt’s easy to stow away an important document in a filing cabinet. But when it comes to locating and retrieving that file in a timely manner, you may be out of luck.  All too often files are placed in boxes or filing cabinets without regard to maintaining an index or master inventory, which makes retrieving documents a time consuming process.  Even worse, important records may be permanently misfiled or forever lost.  The consequences are numerous:

  • Lost productivity
  • Hindered operational support
  • Poor customer service
  • Regulatory non-compliance
  • Legal repercussions

Achieve better file organization and regulatory compliance

Archive Corporation offers file indexing and inventory services that enhance your business’ overall efficiency and productivity while allowing you to meet regulatory and legal requirements.  Our process reduces the overhead costs associated with internal organizational processes and minimizes any internal disruptions to your business.  There’s no need to train and incur the risk of temporary and seasonal staff.  We deliver the expertise directly to you!

An indexing structure to meet your business needs

Our consultative process enables you to provide us with the desired file structure and index fields that best meet the needs of your business.  We provide either onsite indexing for your corporate file room or will securely transport your files back to our records center for indexing in conjunction with an offsite solution. We sort, organize, and track your records according to:

  • File type
  • Department or business unit
  • Year
  • Retention period
Each step of the process is expertly handled by our professionals who are thoroughly trained in the handling of private and confidential information.

A complete file inventory

Once the indexing process is completed, we supply you with a thorough inventory of your file collection which can easily be merged into a document management database.  If you choose to store your business files in our secure offsite records center, we’ll provide you with 24/7, 365 access to your file inventory through a secure web portal.  It gives you the ability to view, sort and retrieve specific files based on your desired index requirements.

There’s not a more complete solution to finally getting a handle on your business file inventory!  To find out more about why businesses throughout the Greater Tampa Bay Area consistently look to Archive Corporation for their file indexing and inventory needs, please contact us by phone or fill in the form on the page.

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