Specialized Records Storage

Each business utilizes industry specific records which may include engineering and architectural drawings, patient charts, and financial and transactional documents. Organizations small and large may have records inventories comprised of various types of specialty file formats.  No matter the type your organization deals with, you have a legal and regulatory responsibility to protect and preserve these records during their required retention period.

Greater Tampa’s resource for specialized records storage

Archive Corporation provides your business with a secure and cost effective solution for preserving and managing records of all types, shapes and sizes.  Since 1984, we’ve served businesses in the Greater Tampa Bay Area representing the following industry sectors:

• Medical and healthcare
• Engineering and architecture
• Legal
• Financial
• Government
• Non-profit
• Manufacturing

Through a combination of superior facilities, systems and trained professionals we guarantee true records management for our clients.

NARA approved records center

We maintain over 60,000 square feet of NARA approved storage facilities equipped with state of art fire detection/suppression and security systems.  The confidentiality of your records is ensured through strict access control that is limited to our screened staff.  Each offsite inventory item is assigned a unique barcode label and shelf location and is tracked electronically through our inventory management system.  Our high density file shelving systems allow for flexible configuration to accommodate the various types of specialty records including:

• Over sized drawings
• Check boxes
• X-Rays
• Patient files

Comprehensive offsite inventory management

Our record management software not only allows us to receive and retrieve records by the container, file or inter-filed document, but also gives you the capacity to manage the entirety of your records inventory through a secure web interface.  With our web access module you have the ability to:

• Add and retrieve records
• Index cartons and files
• Request services
• Sort and query inventory by type, department, or retention period
• Run reports

This user friendly database is customizable to the specific needs of your organization, providing you with a complete audit trail for your business records.

Records management professionals

Archive Corporation is proud of the team that serves our storage clients.  We train the most critically minded and customer service oriented individuals in all areas of records management.  Each staff member undergoes a thorough screening process prior to employment and is expertly trained in the handling and protection of confidential and private information.

To find out more about our specialized records storage services please contact us by phone or fill in the form on the page.