Conversion Scanning
Attempting the back file conversion of paper records into an electronic format can be a cumbersome and complicated process for even the most competent organizations. Many businesses begin with the best intentions of achieving a “paperless” office but quickly realize that they do not have the time or resources necessary to achieve success.
Potential Consequences
- Frustrated administrative staff
- Expensive investments in scanning equipment
- Misplaced or disorganized files
- Loss of productivity
- Wasted time

Reaping the benefits of conversion scanning
- Decreased in-house file storage requirements
- Increased billable office space
- Improved regulatory compliance
- Streamlined business processes
- Improved business data security
- Better corporate records management
- Secure distribution of documents

A thorough conversion process leads to enhanced capabilities
Once we’ve designed a plan for your project, your business documents our transferred to our secure document scanning facility where they are prepped for scanning. High speed, production grade scanners then capture and convert your hardcopy data. Each step of the way, quality control procedures ensure that each data image is precisely captured.
Indexing software allows for your data to be organized into customized index fields; simply type in a file name to locate specific information. Your digital data is then transferred to a selected to a media format or merged into your document management database.
Improved document access, tracking and collaboration
Once your back file inventory has been converted into a centralized repository, you have the ability to utilize living documents that can be accessed, shared, and tracked across multiple remote locations. This allows for improved sharing and collaborative processes and facilitates simultaneous viewing among end users in completely different locations. Additionally, you always know when a file is accessed as well as what user accessed a specific file or document.

Placing a priority on security and compliance
