Hard drives and backup tapes have become increasingly common targets for theft. The potentially disastrous consequences, should the vast amount of data on your digital storage media fall into the wrong hands, are immense and widespread. Does your backup media store any of the following?
Personally identifiable information (PII)- SSNs, credit card numbers, tax IDs, driver’s license numbers, passwords, addresses, phone numbers, and similar information
Personal health information (PHI) – lab results, imaging reports, billing information, clinic notes, prescription records, surgical notes, and the like
Institutional information – financial records, personnel files, intellectual property, school transcripts, trade secrets, etc.
Not only do you employees, clients, and shareholders count on you to protect the vital information you possess, but you are also legally required to do so in many cases. This means protecting the information by arranging for secure document destruction and media destruction, as well.
Data Destruction Is Required by Law
In recent years, federal laws have been enacted to combat the rise in identity theft and related crimes. Privacy laws pertaining to the protection of confidential information are addressed by, but not limited to, the following regulations:
- Health Insurance Portability and Accountability Act (HIPAA)
- Fair and Accurate Credit Transactions Act (FACTA)
- Health Information Technology for Economic and Clinical Act (HITECH)
- Gramm-Leach Bliley Act (GLB)
For example, within FACTA, a specific “Disposal Provision” mandates that businesses and individuals maintain confidentiality of records during the data destruction and disposal process. In essence, consumer information must be destroyed to prevent unauthorized access. Paper document destruction most often involves shredding. But what about electronic storage devices such as hard drives, magnetic tapes, thumb drives, and the like?
Merely wiping these storage devices of their data is not enough to ensure data destruction. The fact is that even after these storage devices are decommissioned, private data can still be extracted from them. When media storage devices and hard drives will no longer be used, it’s essential to dispose of them via secure media destruction services.
Strict Chain of Custody
Throughout the Data Destruction Process
We provide either scheduled or as needed media destruction services depending on your specific business needs. Our screened and professionally trained data destruction staff maintains a strict chain of custody during the process to assure the safety and security of your digital information. Once the data destruction process has been completed, you are provided with a certificate of incineration to document your compliance.