Records Management
These days, having a proper handle on your business records is crucial. Not only do you need to be able to quickly and efficiently retrieve files to support your business processes and deliver excellent customer service, but you also have a legal and regulatory responsibility to retain and preserve critical business documents. As a result, it’s important to have a records management strategy in place for your organization.
Comprehensive Records & Information Storage
Through a combination of superior facilities, systems, and trained professionals we deliver comprehensive, professional records management for our clients.
Archive Corporation provides your business with a comprehensive endpoint solution for organizing and protecting your records. We help you manage your records from cradle to grave by offering a multitude of records management services such as:
Trusted Security for Your Business Records
In a dynamic business environment, there are so many risks that can compromise your data: natural disasters, employee malfeasance, theft, lost/misplaced information, and more.
Archive Corporation provides the ultimate security solution for your critical business files by offering a 60,000 square foot facility that meets the National Archives and Records Administration’s (NARA) standards for the archival storage of government documents as outlined in 36 CRF Part 1234. This ensures the privacy of your off site inventory throughout the retention lifecycle and reduces the risk of your business data being compromised.
We take these steps to ensure the protection of your off site assets:
State of the art fire detection/suppression equipment
Security surveillance systems
Professionally trained staff
Access control systems and procedures
Barcode tracking inventory database
Inventory Management Means
Easy Access to Off Site Files
You don’t have to sacrifice file accessibility for improved security and better organization. Our inventory management system offers the ultimate solution for storing and managing both archival files and your most widely utilized business records, allowing you and your staff to focus on other priorities.
Our records management database enables you to oversee and retrieve your active
files through a secure web interface 24/7, 365 days a year.
Barcode Tracking
Our file management service begins with barcoding. Each of your boxes is assigned a unique barcode label which enables comprehensive tracking within our inventory management database. This allows for every item to be scanned to a unique shelf location for secure storage and preservation.
When a carton is needed, the item’s location is queried within our database and then scanned from the current shelf location. This technology facilitates the quick retrieval of your cartons or individual files in order to meet even the most time sensitive requests.
Access, Audit & Delivery Via Our Online Portal
When choosing an off site solution for your business records it’s important to ensure that you can account for each inventory item at any given time. Our inventory management system provides a complete audit trail for your off site records by combining professional inventory management with reliable retrieval and delivery services.
Our secure client web portal enables you to conveniently request your records online and view each item’s retrieval and delivery status in real time. Requested items are placed on a secure, alarmed vehicle and delivered directly to you by one of our professional couriers.
No matter how time sensitive your request is, your file will be either delivered by hand in hardcopy form or sent securely to your desktop in electronic form, maintaining a strict chain of custody throughout the request, retrieval and delivery processes.
Archive Corporation provides you with a fully compliant audit trail for your off site inventory that supports your business operations and maximizes your productivity.
In addition to our standard next day service, we also offer:
- Expedited same day delivery
- Priority/stat 3-hour delivery
- Emergency after hours/holiday delivery
Beyond scheduling pickups and deliveries, our secure web interface also allows you to:
- Request status updates
- Create customized reports
- Edit box descriptions
Closing the Loop with Secure Destruction
Of course, it’s not all about storage and retrieval. Making sure that your records are properly disposed of is also crucial to records management best practices. Our document shredding services provide a secure solution for the proper disposal of both archival retention as well as the day-to-day final disposition of confidential office documents. Visit our to learn more.
Get a Quote on All Your Records Management Needs for Your Business
For emergencies after hours:
(813) 240-4774 or (727) 342-0388