Offsite Records Storage and Management
No matter the size of your business, it’s critical to properly maintain your business records. Not only do you have an obligation to meet the retention requirements of local, state and federal regulations but also a responsibility to manage your critical information in a way that supports and strengthens your organization and clients.
Off site records storage allows for the protection and management of your business documents and files throughout the retention lifecycle and, adds the benefit of a strong records management strategy for your organization.
Florida’s Records Storage Resource
Archive Corporation provides businesses throughout Florida with a secure and cost effective records storage solution for safely preserving and managing their documents and data.
While our clients comprise a wide range of industries (each with specific records retention needs), we are proud to say that we provide records storage solutions for any type of business, to meet any need. There is no records storage problem too large, complex, or difficult for us to handle. We guarantee it!
We provide records storage for
companies in these industry sectors:
Specialized Record Storage
Archive Corporation provides your business with a secure and cost effective solution for all of your records storage needs. Every business utilizes industry specific records which may include engineering and architectural drawings, patient charts, and financial and transactional documents. Organizations small and large may have records inventories composed of various types of specialty file formats. No matter what file type your organization deals with, you have a legal and regulatory responsibility to protect and preserve these records during their required retention period.
Corporations, small businesses, government agencies and federal contractors seek our expertise in achieving:
- Reduced office storage expenses
- Better file organization and retrieval
- Minimized staff requirements
- Improved security for confidential documents
Our winning formula is simple: We combine a large, climate-controlled storage facility, with proven systems, and trained professionals to ensure efficient, professional records storage for our clients.
Trusted Security Within a Government Compliant Facility
We maintain over 60,000 square feet of NARA approved storage facilities equipped with state of art fire detection/suppression and security systems. The confidentiality of your records is ensured through strict access control that is limited to our screened staff. Each item is assigned a unique barcode label specific to its media type and shelf location and is tracked electronically through our inventory management system. Our high density file shelving systems allow for flexible configuration to accommodate the various types of specialty records including:
- Non-standard-sized boxes or drawings
- X-Ray boxes
- Linear patient files
- Paraffin and medical slide storage
- External hard drives
Comprehensive Secure Online Portal
Our record management software not only allows us to receive and retrieve records by the container, file or inter-filed document, but also gives you the capacity to manage the entirety of your records inventory through a secure web interface. With online access you have the ability to:
- Add and retrieve records
- Index cartons and files
- Request services
- Sort and query inventory by type, department, or retention period
- Run reports
This user friendly database is fully customizable to the specific needs of your organization, providing you with a complete audit trail for your business records.
Records Management Professionals
Archive Corporation is proud of the team that serves our storage clients. We train the most critically minded and customer service oriented individuals in all areas of records management. Each staff member undergoes a thorough screening process prior to employment and is expertly trained in the handling and protection of confidential and private information.